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An Analysis for basic Concepts of The Integrated Management of Records and Archives in China

An Analysis for basic Concepts of The Integrated Management of Records and Archives in China

In the latter half of the 1980's, Systematical Western Archival Science theory was introduced in Japan especially, provenance principle which is fundamental theory in arrangement, original order principle and understanding in level of archives groups. However, they just confirmed public records arrangement theory having done in each Prefectural Archives(文書館) in Japan since 1960's and embodied it. Among them, National Archives of Japan(國立公文書館) just followed arrangement method each ministry and office did. And Saitama Prefectural Archives(埼玉縣立文書館) grasped changes of the name of department, class, standard by class and organization and its affairs before public records arrangement. On the one hand, Japan Center for Asian Historical Records(JACAR:アジア歷史資料センタ-) is attending on public records by web which National Archives of Japan․The Diplomatic Record Office of the Ministry of Foreign Affairs(外務省外交史料館)․The National Institute for Defense Studies(NIDS :防衛廳防衛硏究所) have. JACAR arranged the public records based on provenance principle following arrangement system they have.

This study is for why Korean private universities make high position and performance on their archives. It's needless to say that archives of university is desperate for democratic management, historic and cultural identity and administrative efficiency. As for archives of private univeristy, it has to be set by its own organization as the name of '00 university archives' if possible. At the same time both 'administrative structure' and 'working-level structure' should be activated for the better output. It might be helpful to empower itself. Archives of private university have to fulfill these basic role; aqusition, arrangement, classification, preservation etc./service/study of archival science /university history compling. It could be expand to the link between university and local community, open class and digital archive service.

This paper illustrates preliminary modeling for University Archives Management System(UAMS) construction. University must install Intermediate Archives(records and archives) facilities and management system by Public Records and Archives Act(PRA). But it is very difficult to generalize UAMS because University co-exists public and its own characteristic. For UAMS modeling, this paper first identifies University document's production creators and documental boundary. Then it is studied how University archives management is operated and what archives system by PRA means in University. Second systematic connection plan of Intermediate Archives(records and archives) facilities and manuscripts management is surveyed through National Universities and complementary things are presented. Finally through the above study UAMS model is suggested as future-oriented University archives management. UAMS model suggested from this study includes as follows. First manuscripts management as present Records and Archives system's standard function extension. Second manuscripts management system as system management area's extension using in Universities. It is desirable to extend to expert archives system. Finally integrated operating system model for using actively records, archives and manuscripts management systems operating in Universities.