Business organization have developed in close association with the society afterward. Moreover, under capitalism business archives, though they are created in private sector, have started to have public characteristics and be used in public domain beyond internal use in business organization. Records and Archives management at a corporate level increasingly become indispensible. Business organization can use archive management to improve job efficiency and customer service and to facilitate legal matters, marketing, advertising, property management, personnel management and publicity. Additionally, They can secure corporate identity and social reliability as well as transparency in management. This is turn helps secure corporate competitiveness to play as a medium for creating new profit, which will enhance corporate brands.
The records and Archives management, which recently kicks off among business organization, are to collect scattered archives and seek systemic management through archives management systems.
This study present ways to collect archives scattered before archives management systems were adopted according to archives management.
As a prior investigation, the scope and characteristics of business archives are defined. Visit to business organization to collect data and interview with officials responsible were carried out as a preliminary investigation to conduct acquisition policy. Based on the results of the investigation, acquisition policy of Meritz was conducted into internal and external collection activities, event collection activities. Value appraisal and display appraisal of archives were established as a appraisal policy for efficient management and utilization of collected business archives .
This study takes the case of Meritz Fire & Marine Insurance Co, Ltd (Meritz) as a example to present ways to manage business archives specifically.