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2008, Vol., No.17

  • 1.

    An Understanding of the Archival Management in Early Joseon Dynasty

    오항녕 | 2008, (17) | pp.3~37 | number of Cited : 11
    Abstract PDF
    In this article, I outlined the archival management system in Early Joseon Dynasty and examined the characteristics of the system. At first, I explained the three aspects of the archival management; the memory of the past, the documentation of the contemporary, and the vision of the future through the documentation. Secondly, I tried to understand the character of the Veritable Record and its compilation by the concepts of archival science such as 'authenticity', 'reliability'. In the memory of the past, the History of a Dynasty(Koryo-Sa) and the Comprehensive History of Eastern Kingdom were included. The arrangement of the past was accompanied with the systematic study of the domestic and foreign histories. At the beginning of the state building, there was many practical need to the experiences of government and social re-construction. It was also the process of the legitimacy establishment of the new dynasty. And the Bureaucracy promoted the development of the records and archival management system because it needed the continuity and evidence of business. The dualistic structure of the records and archival management system was the most unique character of this age. The management of general administrative records was not different from the modern one. But the historical drafts and the compilation of Veritable record were different. Here, I had to examine the characteristics of these procedures by the concept authenticity, reliability, and custodianship. In doing so, I suggested the need of conceptualization of the historical terms such as 'the primary sources' and 'the secondary sources' in historical study. The archival concepts will be the most useful means to that issue. Through the memory of the past and the documentation of the contemporary, they made visions of the future, new vision of the Literati Governance. In this tradition, in spite of the revision of the Veritable records by the new changed political party, both the orignal and the revised remained as the comparative evidence for the future generation in the name of the Black-Red Revised History.
  • 2.

    Compilation of records and Management of those materials, in the latter half period of the Joseon dynasty

    shin byung ju | 2008, (17) | pp.39~84 | number of Cited : 14
    Abstract PDF
    In this article, how the records were compiled, stored and managed during the latter half period of the Joseon dynasty is examined. In details, the compilation of <Seungjeongweon- Ilgi> and <Ilseongrok> and Euigwe, the establishment of ‘history chambers(史庫)’ and the Wae-Gyujanggak facility, and the creation of records such as ‘Shillok Hyeongji-an’, are all investigated. Examination of all these details revealed that in the latter half period of the Joseon dynasty, it was the royal family which actively led the task of meticulously compiling records and also storing & managing those established materials with great integrity and passion. The intention behind creating all these records containing everything the kings said and done over centuries must have been determination to enhance the openness and integrity of politics in general, while also emphasizing the importance of such values inside the government. In order to establish a tradition preserving records not only for a limited time period but also for eternity, ‘history chambers’ were founded in rocky mountain areas, and additional chambers(Wae-Sago) were created as well, in areas deemed strategically safe in military terms such as the Ganghwa-do island. Officials put in charge by the king himself of historical documenting reported to the history chambers on a regular basis and checked the status of the materials in custody, and the whole checking process was documented into a form called ‘Shillok Hyeongji-an’. And for long-term preservation of materials, officials sent by the king regularly took all the materials outside, and conducted a series of ‘desiccating procedures’, under strong sunlight(‘Poswae’). Thanks to the efforts of our ancestors who did their best to preserve all the records, and tried everything to manage them with great caution, we can examine and experience all these centuries-old materials, mostly intact. It is imperative that we inherit not only the magnificent culture of creating and preserving records, but also the spirit which compelled our ancestors to do so.
  • 3.

    Record management system and Registry System in the Gabo Reform

    Seunghwi Lee | 2008, (17) | pp.85~114 | number of Cited : 3
    Abstract PDF
    One of the features of record management during the Gabo Reform is that the documents office controled producing and distribution of records. The records completed the operations were sent the record office and classified and arranged. previous researches understood this record management system during Gabo Reform were introduced from Japan. This article clarifies that new record management system settled through Meiji Restoration were introduced from German(Prussian) registry system at the time. However, German registry system managed current records and this system was based on modern record management system which open the records to the public with archives. Japan accepted only registry system, current record management system of German, and didn't established archives at Meiji regime. It is same with Joseon Dynasty during the Gabo Reform regime. Therefore, the record related regulation at the Gabo Reform regime could not be judged to be a modern system. The regulations on records at Gabo Reform regime had no terms about people's right or open the records to the public which decides modern record regulations. The meaning of record system during Gabo Reform regime is that the value of records and name of organizations coincides with record life cycle. The documents office managed current records and record office classified and filed closed records. Concept of “current record=document=documents office, non-current record=record= record office” didn't succeed to today. The term ‘record’ is used as current record or non-current record without difference.
  • 4.

    A Study on the Type Classification and Selection Methods of Archival Objects

    Young Hak LEE | 김명훈 | 임은정 | 2008, (17) | pp.115~156 | number of Cited : 4
    Abstract PDF
    Archival objects produced in relation to the activities of public institutions hold the inexpressible symbolism, historical value, and esthetical value as well in that the values of display and reuse of archives materials in the future are high as figures. The revised law of Archives Act in 2007 has provided a foundation for managing the archival objects in every public organization, by also including archival objects into the category of archives produced and registered in relation to their works. Although it could be seen as a reforming will to aim at the differential approach from the past to recognize the archival objects as records and make the managing will documented, it is still in an unprepared state to define the concepts on archival objects and to have methods to systematically manage and preserve them. Thus this paper has researched on the type classification of archival objects and their evaluation, as way of developing the methods for the management system for archival objects. On the premise that it should be preceded by clear definitions of concepts and distinctive understanding of their types first in order to build up the management system for archival objects, definition and type classification of the archival object have been attempted, based on the actual research materials and the current relevant laws. In addition, this study has analyzed the characteristics of selecting archival objects in order to search for which one they should obtain and manage among archival objects produced and reused in relation to the works of public institutions. On the basis of this, the plans for the national selection system and provision of selecting criteria for the subjects of permanent preservation have been suggested in this study.
  • 5.

    A Study on Process Model for Systematic Management of Archival Objects

    이예경 | 김금이 | 이진희 | 2008, (17) | pp.157~202 | number of Cited : 1
    Abstract PDF
    Archival Objects are defined as objects having historical, aesthetic, and artistic value as well as archival value created and used with a particular purpose in business process. Increasingly, many countries including Canada, Australia, China are recognized the importance of Archival Objects and designated them as national records. In Korea, Archival Objects are involved in national records through '2006 Plan for the Archives and Records Management Reform'. So National Archives and Records Service provided a foothold for comprehensive plan of national records management including Archival Objects. And also, by revising Records and Archives Management Act in 2007, National Archives and Records Service declared aggressive will to management Archival Objects. Until now, Objects held in public institution were easy to be damaged because definition or scope of Archival Objects was ambiguous and management system for material character wasn't exist. Even though the revised Records and Archives Management Act suggest definition and declare the responsibility of management, management system focused on various shape and material of objects need to be established. So this study has defined Archival Objects shortly and carried out a research 5 institutions on the actual management condition. By researching the result of institution survey, Records and Archives Management Act and actual Records Management System, we could find some problems. In solving these problems, We provide objects management process in the order capture → register → description → preservation → use→disposition. In addition, close cooperation between records center and museum of institution should be established for the unitive management at national level. This study has significance in introducing a base to manage Archival Objects systematically. By studying more, we hope to advance in management of valuable Archival Objects.
  • 6.

    A Study on Systematizing Production and Access of the Public Institution's Conference Records - Focused on The Government in the Sunshine Act in USA -

    변주연 | 2008, (17) | pp.203~245 | number of Cited : 7
    Abstract PDF
    Although a few years have passed since the importance of the public record management became the subject, the management of the minutes which is produced from the deliberation and decision-making process of an important policy relatively was been neglected the while. When institutionally inspecting at present, the minutes production is based upon Record Management Law, and the minutes opening is based upon Freedom of Information Act. Although the minutes must be made out according to Record Management Law, it is not well operated. So, the minutes formally is made out and there was actually the important minutes excepted from the management object. Opening of the minutes made by Article 9 of Freedom of Information Act has the problem that be used as a basis of dividing unfairly into closed opening because the reason of the closed opening is vague. This study analyzes the problem of production and opening of the current minutes. It also considers Sunshine Act in USA and suggests a institutional ways for production and opening of Korean minutes. We can think of two institutional ways for production and opening of the minutes. One is making a separate law like Sunshine Act in USA. The other is revising the existing laws. In reality it's very difficult to make a new law for minute production and opening. Therefore, the purpose of this study is to suggest the way for revising Record Management Law and Freedom of Information Act that include minutes related regulations. The record must be fundamentally produced and opened for a nation and people as public records is the records of the nation and people as well as an authority which produced those records. If the minutes is produced and opened from a institutional change through the revision of Record Management Law and Freedom of Information Act, the minutes can not only help the responsible administration to realize but be utilized to important historical records as a basis data of an important policy decision-making.
  • 7.

    Efficient Management and use of Records from the Truth Commissions

    임희연 | 2008, (17) | pp.247~292 | number of Cited : 10
    Abstract PDF
    Investigations have been started to set the modern history and national spirit to rights after Commissions were established. Those Commissions are established and operated with time limit to finish its own missions. They creates three kinds of records as acquired materials which acquired or are donated for investigation; investigation records as investigation reports; and administrative records that created while supporting organization’s operation. The Commissions use more past records to do special tasks asnation’s slate clean and uncovering the truth than other agencies. In other words, the commissions take the most advantages of well-managed records, however, their record management environment and operation systems are relatively loose than other permanent machineries. It has three reasons that; first, there is no record management regulations and criteria for machineries that have time limit. This affected each commissions ‘systems and 6 Truth Commissions’ record management systems are built separately and on the different level; Second, members lack responsibility from frequent sending, reinstatement, change, and restructuring and that makes troubles to produce and manage records; Third, central archives pay less attention to machineries that operated limited period as the truth commissions. The Commissions rather need more systematic control because its records have historical value. To solve these problems, record management regulations have to be prepared first with features of organizations running limited time and commissions’ records as acquired materials or investigation records. Furthermore, building up standard record management system for the Commissions, standardizing transfer data, imposing professional record personnel, and setting limits frequent personnel changes would finish practical problems. Besides, those records created to reveal the truth should use for education and research because Truth Commissions are established to set unfortunate history right and not to repeat it again. The records would serve as steppingstone for establishment of the Truth Record Center that does education, information work, publication, and research with the records. The record center would help using the records efficiently and improving knowledge for its people. And, the center should devote people to recognize importance of the records.