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2010, Vol., No.26

  • 1.

    Study on the Consulting Methodology for Building Records Management Scheme for NGOs

    임진희 | 2010, (26) | pp.3~32 | number of Cited : 3
    Abstract PDF
    NGO called the third sector is one of the major party of the modern society. Therefore documentation of the various NGOs' activities is the way of recording our society fully. This paper identifies the value of NGOs' records, verifies the needs for NGOs' records management, examines two case of consulting projects on NGOs in Korea which has been conducted by the author and graduate students, and offers a consulting methodology of building records management scheme for the small scale NGOs. The cases are related to small-scale NGOs operated by under 10 full-time activists. One case is related to the NGO based on the locality and the other case is related to the NGO based on the special subject matter. The methodology contains four stages such as defining direction stage, AS-IS analysis stage, TO-BE modelling stage and transition & closing stage. Standard records management guideline for NGOs should be developed using this methodology in the future.
  • 2.

    A Study on the Process of Buddhist Temple Records Management System

    Park, Sung Su | 2010, (26) | pp.33~62 | number of Cited : 2
    Abstract PDF
    Buddhism was introduced in the Korea Peninsula 1600 years ago, and now there are over 10 million believers in Korea. The systematic Management of Temple Records has a spiritual and cultural value in a rapidly changing modern society. This study proposes a better management system of Buddhist temple records for the Jogye Order of Korean Buddhism. this system Not only supports transparency of religious affairs, but presents a way for a more effective management. in this study, I conducted a study on the national legislation for the preservation of buddhist temples and the local rules of religious affairs from the Jogye Order. Through this, I analyzed the problems of Buddhist records management. in the long term, to improve these problems, I purpose the establishment of temple archives be maintained by parish head offices. This study presents a retention schedule for this systematic establishment system. I present charts for the standard Buddhist records management that manage the total process systematically from the production of records to its discard. Also I present a general plan to prevent random defamation of Buddhist temple documents and impose a duty for preservation. I intend for this plan to be subject to discussion and tailored to the particular needs of temple reads. In creating these charts standard of Buddhist temple records management, I analyzed operating examples of foreign religious institutions and examined their retention periods. I also examined the retention periods and classification system from the Jogye Order. Then I presented ways for this management system to operate through computer programs. There is a need to establish a large scale management system to arrange the records of buddhist documents. We must enforce the duty of conserving records through the proposed management system. We need the system to manage even the local parish temple records through the proposed management system and the operation of the proposed archive system. This study presents research to from the basic of the preservation and the passing of traditional records to future generations. I also discovered the historical cultural and social value that these records contain. Systematically confirmed Buddhist temple records management will pave the way that these tangible and intangible cultural records handed down from history can be the cultural heritages. establishing a temple records management system will pave the way for these cultural records to be handed down to future generations as cultural heritages.
  • 3.

    Records Culture and Local autonomy

    Young Hak LEE | 2010, (26) | pp.63~93 | number of Cited : 5
    Abstract PDF
    In 1994, the municipal elections were held to perform autonomous activities in Korea. It has been sixteen years, since the first municipal election had been held. The local autonomy can be accomplished well, based on the economic independence from the central government and growing awareness of locals. Not only that, if local records were well archived and suitably used, autonomy could be more active. However, since the independence from Japan in 1945, records of the self-government has not been archived well. Not only archives of local government have not been established, but also organization, budget and professional staff have not been arranged well. This brought about local records administration's inactive performance. As a result, numerous number of meaningful records are lost and people are difficult to make out the local administration policy. If the records of local-government preserved well, administrative efficiency, responsibility, transparency can be realized in better way. When local officials' work experiences and achievements were on record and referred to a successor of officials properly, administrative efficiency would be highly promoted. In addition, with the well-preserved work records, people are able to see where the responsibility lies. A local autonomous entity might be able to obtain administrative transparency by showing administrative processes and results to locals to the public. In this manner, the premise to archive the records of local autonomous entity is to establish a department which can archive local records and the disposition of professional archivists. According to "the law on public archives management", the governor of a province should discuss with a minister of administration to set up plans for archives' establishment and management. In this way, local archives administration would work well, when not only the department of local records administration is established, but also the department of local archives places local records under their control at the same time. Moreover, based on active records movement, municipal officials and locals would realize the importance of local record and examine local records administration systems. Not only that, when local records are shown to public and utilized properly, the local autonomy would improve a lot.
  • 4.

    Directions of Implementing Documentation Strategies for Local Regions

    Seol, Moon-won | 2010, (26) | pp.103~149 | number of Cited : 39
    Abstract PDF
    Documentation strategy has been experimented in various subject areas and local regions since late 1980’s when it was proposed as archival appraisal and selection methods by archival communities in the United States. Though it was criticized to be too ideal, it needs to shed new light on the potentialities of the strategy for documenting local regions in digital environment. The purpose of this study is to analyse the implementation issues of documentation strategy and to suggest the directions for documenting local regions of Korea through the application of the strategy. The documentation strategy which was developed more than twenty years ago in mostly western countries gives us some implications for documenting local regions even in current digital environments. They are as follows; Firstly, documentation strategy can enhance the value of archivists as well as archives in local regions because archivist should be active shaper of history rather than passive receiver of archives according to the strategy. It can also be a solution for overcoming poor conditions of local archives management in Korea. Secondly, the strategy can encourage cooperation between collecting institutions including museums, libraries, archives, cultural centers, history institutions, etc. in each local region. In the networked environment the cooperation can be achieved more effectively than in traditional environment where the heavy workload of cooperative institutions is needed. Thirdly, the strategy can facilitate solidarity of various groups in local region. According to the analysis of the strategy projects, it is essential to collect their knowledge, passion, and enthusiasm of related groups to effectively implement the strategy. It can also provide a methodology for minor groups of society to document their memories. This study suggests the directions of documenting local regions in consideration of current archival infrastructure of Korean as follows; Firstly, very selective and intensive documentation should be pursued rather than comprehensive one for documenting local regions. Though it is a very political problem to decide what subject has priority for documentation, interests of local community members as well as professional groups should be considered in the decision-making process seriously. Secondly, it is effective to plan integrated representation of local history in the distributed custody of local archives. It would be desirable to implement archival gateway for integrated search and representation of local archives regardless of the location of archives. Thirdly, it is necessary to try digital documentation using Web 2.0 technologies. Documentation strategy as the methodology of selecting and acquiring archives can not avoid subjectivity and prejudices of appraiser completely. To mitigate the problems, open documentation system should be prepared for reflecting different interests of different groups. Fourth, it is desirable to apply a conspectus model used in cooperative collection management of libraries. Conspectus can show existing documentation strength and future documentation intensity for each participating institution. Using this, documentation level of each subject area can be set cooperatively and effectively in the local regions.
  • 5.

    An Experimental Study on the archiving of a village

    Kim Iek Han | 2010, (26) | pp.158~182 | number of Cited : 23
    Abstract PDF
    This study try to establish the method on the archiving of a village experimentally. For this study three standpoints were investigated. We discriminate between the theory and practice on general archives management and village archiving. We should grasp that the practice of village archiving is a means to the movement of village community reconstruction. And we clear up the point that village archiving head for the community ownership and the communication. This study clarified what were the constituent units in a village and what were the archives that were producted by the constituent units in a village. It is helpful for the development of the strategy on a village to identify concretely the objects of village archiving. The main body who lead the village archiving is not archivist only. But he should be a man who serve his community and have the competency to deal with archives professionally simultaneously. The suggestion of village archiving in this study has the meaning that Korean archivists should get over the model of elite so that seek after new way of the going down to the archiving fields. village, community, the ordinance for the reconstruct of the beautiful village community, activistic archivist, archiving movement going down to the village fields, archiving by participation of community