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2012, Vol., No.34

  • 1.

    2013 Records Regime Issues and Prospects for Public Records Management in Korea

    Ahn, Byung Woo | 이상민 | Shim, Sung-Bo and 4other persons | 2012, (34) | pp.3~28 | number of Cited : 22
    Abstract PDF
    The year of 2013 is the first year that the new president takes the power and administrates the national affairs. In Korea, when the new president comes, the new administration brings big changes in the politics, economy, and society. The government management style has been changed according to the orientation and styles of the new president. Public records management is a critical and effective business tool to establish and carry out the government policies as well as an essential tool for democracy. Modern democracy is based on good governance. Creation and free use of full and accurate public records makes the good communication between the government and the public possible, and people’s participation in the policy-making and surveillance of government activities for public good can work. During the present administration, communication between the president and the people was cutoff and people’s participation in the national affairs have been further limited. Furthermore, in the present administration, the public records management was not regarded important, Whatever new administration comes, the year of 2013 is the time for the new administration to realize again the importance of the public records management and put it back to the normal track. Here are the major issues in the public records management to be concerned and resolved; ① to ensure technological and institutional management of the electronic records in the government and safe transfer of the massive electronic records, ② to establish an independent national records management and archives authority to be based on good governance, ③ to innovate the public records management in the public agencies including their agency records offices (RMO) and records management systems (RMS) ④ to establish local government archives and document local government policies and activities ⑤ supporting and promotion for documentation of the total society as a public service ⑥ expanding employment of professional records managers and archivists in the central and local governments, and standardization of professional competency and certification. In this paper, I will introduce the major issues in the public records management and suggest the policies and solutions that the Korean records professionals considered and discussed. This analysis and suggestions are the outcome of our professional considerations and discussions.
  • 2.

    A Study on cooperation of Record Center following relocation of Central Administrative Agencies focusing on collective management of space and function in Record Center

    남경호 | Kwon Yong Chan | 2012, (34) | pp.29~56 | number of Cited : 1
    Abstract PDF
    Since 2011, 148 public institutions (including the central administrative agencies) have been moving to the provinces. First of all, the Prime Minister’s Office began to be relocated to Sejong City on 14 Sep, 2012, followed by 6 central administrative agencies and their cooperative agencies are planned to move there. With regard to public institutions’ relocation, the issue of record centers’ relocation should be also considered. In respect that there is lack of facilities, manpower, and equipment in most record centers, it is doubtable whether the relocation of record centers will end successfully. The purpose of this study is to investigate the current state of record centers and to grasp their issues when they are relocated. The targets are the central administrative agencies which will move in 2012. The data was collected by request of information disclosure and personal contact with record centers. After analyzing collected data, both the issues caused by relocation and the cases of environment improvement were assured. In addition, the improvement of record centers’ limitation (ex. The lack of exclusively responsible workers, the shortage of facilities, space and budget etc.) was suggested.
  • 3.

    Directions for Developing Database Schema of Records in Archives Management Systems

    YIM JIN HEE | Daewook Lee | 김은실 and 1other persons | 2012, (34) | pp.57~105 | number of Cited : 4
    Abstract PDF
    The CAMS(Central Archives Management System) of NAK(National Archives of Korea) is an important system which receives and manages large amount of electronic records annually from 2015. From the point of view in database design, this paper analyzes the database schema of CAMS and discusses the direction of overall improvement of the CAMS. Firstly this research analyzes the tables for records and folders in the CAMS database which are core tables for the electronic records management. As a result, researchers notice that it is difficult to trust the quality of the records in the CAMS, because two core tables are entirely not normalized and have many columns whose roles are unknown. Secondly, this study suggests directions of normalization for the tables for records and folders in the CAMS database like followings: First, redistributing the columns into proper tables to reduce the duplication. Second, separating the columns about the classification scheme into separate tables. Third, separating the columns about the records types and sorts into separate tables. Lastly, separating metadata information related to the acquisition, takeover and preservation into separate tables. Thirdly, this paper suggests considerations to design and manage the database schema in each phase of archival management. In the ingest phase, the system should be able to process large amount of records as batch jobs in time annually. In the preservation phase, the system should be able to keep the management histories in the CAMS as audit trails including the reclassification, revaluation, and preservation activities related to the records. In the access phase, the descriptive metadata sets for the access should be selected and confirmed in various ways. Lastly, this research also shows the prototype of conceptual database schema for the CAMS which fulfills the metadata standards for records.
  • 4.

    A Study on the redesign Oh my News article metadata

    정성숙 | 2012, (34) | pp.107~163 | number of Cited : 1
    Abstract PDF
    The share of the internet has grown significantly in terms of usage and level of influence. Among the internet media, OhmyNews is considered a alternative media representing Korea’s independent internet news, and a typical example displaying characteristics of the internet news. The processing step can be divided as five stage, with recorded information and applicable technical element extractable from each stage. In this thesis paper, we have analyzed domestic and overseas metadata standard examples to devise metadata design plans. Items to be focused when redesigning metadata based on domestic and foreign case studies are as follows: First, user access should be convenient; second, connection with related information should be considered; third, accumulation of production, management, usage, storage, and action history should be considered; and fourth, the design should allow higher utilization of contents. In depth researches over internet media are already being carried out in external academic disciplines including the media information studies, information and communication studies, and communications studies. We expect that it will also be necessary to consider such researches over the internet media for mass media record management research going forward.
  • 5.

    A Conjunction of Folklife and Archival Science : New Dimension for Folklife Archival Science

    김덕묵 | 2012, (34) | pp.165~219 | number of Cited : 5
    Abstract PDF
    Folklife archival science(folklife: Folklore is generally used in Engish- speaking countries but it has a strong meaning as remnants of former times. That’s why I am useing the term-folklife instead of folklore in this paper. I think folklife is more appropriate term for expressing studies on daily life culture and also my intention to unite the both word in this paper) is a new academic movement, I propose, which is intended on convergence of advantage of folklife and archival science. In other words, taking advantage of the two branches of study(folklife, archival science), it becomes a practical studies which systematically organize records, preservations and application on living culture in any community. It demonstrate deeply on archiving and archive and It conducts a probe into records, preservations and applications. It is a method of technical study in order to record communities like village, rural society and modern city. In the mean time, there is no well defined and established methodology for archival science and for folk-area or community archiving. And therefore, It needs a research methodology in a folklife. In the other hand, there is a lack of a theoretical basis, methodological strategy and clear vision over folklife and field survey or method of survey. Therefore, converging advatage of the two studies(folklife, archival science), we can combine professionalism of community archiving and methodological strategy together.
  • 6.

    Historical Observation and the Characteristics of the Records and Archives Management in Korea

    Young Hak LEE | 2012, (34) | pp.221~250 | number of Cited : 6
    Abstract PDF
    This paper introduces the characteristics of the records and archives management of Korea from Joseon dynasty to now. This paper also explains historical background of making the records and archives management in Joseon dynasty. This paper introduces the process of establishment of modern records management system by adopting records management system and public administration of USA after liberation in 1945. The Joseon bureaucrats established systematic methodologies for managing and arranging the records. Jeseon dynasty managed its records systematically since it was a bureaucratic regime. It is also noticeable that the famous Joseonwangjosilrok(Annals of Joseon dynasty) came out of the power struggles for the control of the national affairs between the king and the nobility during the time of establishment of the dynasty. Another noticeable feature of the records tradition in Joseon dynasty was that the nobility recorded their experience and allowed future generations use and refer their experiences and examples when they performed similar business. The records of Joseon period are the historical records which recorded contemporary incidents and the compilers expected the future historians evaluate the incidents they recorded. In 1894, the reformation policy of Gaboh governments changed society into modernity. The policy of Gaboh governments prescribed archive management process through ‘Regulation(命令頒布式)’. They revised the form of official documents entirely. They changed a name of an era from Chinese to unique style of Korean, and changed original Chinese into Korean or Korean-Chinese together. Also, instead of a blank sheet of paper they used printed paper to print the name of each office. Korea was liberated from Japanese Imperialism in 1945 and the government of Republic of Korea was established in 1948. In 1950s Republic of Korea used the records management system of the Government-General of Joseon without any alteration. In the late of 1950’s Republic of Korea constructed the new records management system by adopting records management system and public administration of USA. However, understanding of records management was scarce, so records and archives management was not accomplished. Consequently, many important records like presidential archives were deserted or destroyed. A period that made the biggest difference on National Records Management System was from 1999 when <The Law on Records Management in Public Institution> was enacted. Especially, it was the period of President Roh’s five-year tenure called Participation Government (2003-2008). The first distinctive characteristic of Participation Government’s records management is that it implemented governance actively. Another remarkable feature is a nomination of records management specialists at public institutions. The Participation Government also legislated <The Law on Public Records Management> (completely revised) <The Law on Presidential Records Management>. It led to a beginning of developing records management in Republic of Korea.