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pISSN : 1229-7941 / eISSN : 2671-7891

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2016, Vol., No.50

  • 1.

    Archival Science and Ethics

    Lee, Young Nam | 2016, (50) | pp.5~60 | number of Cited : 3
    Abstract PDF
    This paper considers the relationship between ethics and archives by asking the question “who is the archivist?”. Aside from this, the researcher also emphasized the following theses. First, archival science should search for ethics as a discourse and not just the Code of Ethics. Second, an archivist should state his/her view in their archives field. Third, archival science should search for both personal and practical knowledge. Aside from these, this article argues also that an epistemological approach is necessary for ethics.
  • 2.

    A comparative study on the archival theory of Hilary Jenkinson and Theodore R. Schellenberg

    Sang-Shin Kim | 2016, (50) | pp.61~95 | number of Cited : 1
    Abstract PDF
    Many scholars exerted efforts to establish archival studies as a specialized academic domain. Two of the most often-quoted leading scholars who worked for the emergence of modern archival studies were English archivist Hilary Jenkinson (1882–1961) and American archivist Theodore R. Schellenberg (1903–1970). As they were published over 50 years ago, their theories were not only applied in various areas, but they also served as important principles in archival practice in the past. Nevertheless, there only exists a few translated books on the prominent archival theories. These studies—which directly focus on their theories or related studies such as comparative studies—lack Korean translations. The objectives of this study are to review Jenkinson and Schellenberg’s biography and their professional achievements, as well as to empirically examine and investigate why there were differences in their theories by reviewing the periods they had lived and worked in. To achieve these objectives, the review of their academic and biographical backgrounds was prioritized. Their archival definitions, assessment, roles and perspectives on education as archivists were then compared one by one.
  • 3.

    A Study on Improvements and Current Issues of Records and Archives Management in Special Project Teams at the University : focused on the J University

    최효영 | KIM, Chan Young | Yong Kim | 2016, (50) | pp.97~138 | number of Cited : 2
    Abstract PDF
    This study presents the problems in the records management of special project teams at J University. Methods for the improvement plan were also proposed in this study. To achieve these objectives, five special project teams from J University, which were supported by the Ministry of Education, were selected. To collect relevant information, twelve staff members and experts were then interviewed. The records produced by the projects should be managed as evidence of the project evaluation and transparent budget execution. Proper management can be a good material for research. However, the management of project teams is vulnerable in comparison with the records of other universities. The main reason is that although the project team produces various types of records, it has not been recognized as the Department of Processing. Another reason is that the project teams are temporary institutions and do not possess authority over the entire project process. To solve the aforementioned problems, this study proposes improvement plans in the following aspects: institutional, cognitive, administrational, and systemic. In the institutional and cognitive aspects, policy and regulation were set up. In the administrational aspect, the relation and role of each element were defined. In conclusion, the plans for building the Combined Archives System were suggested. In addition the methods on how to connect with the KORUS—which will be introduced in 2017—and the system currently being used are proposed.
  • 4.

    A study on the issue analysis of National Archives of Korea based on SNS(tweet) analysis between 2014~2015

    Jiwon Seo | PARK JUNHYEONG | Hyo-Jung Oh and 1other persons | 2016, (50) | pp.139~175 | number of Cited : 1
    Abstract PDF
    This study is a content analysis on the National Archives of Korea as reflected in tweets produced between 2014 and 2015. The study thus collected all tweets that used the key word ‘National Archives of Korea’ from 2014 and 2015. The contents of the tweets, including their category and issues mention, were then analyzed. The results of the analysis were as follows. First, the analysis showed that the collected archives of the National Archives had increased their volume in over two years, which have a similar type and pattern in their content. Second, the tweets produced by the public reflects more current political and social issues rather than archival service.
  • 5.

    A Qualitative Study on the Procedures and Characteristics of reading service Provision at Center of Archival Information of National Archives of Korea

    남윤아 | YIM JIN HEE | 2016, (50) | pp.177~229 | number of Cited : 1
    Abstract PDF
    Archival reference service is the ultimate goal and outcome of records management. It encompasses a whole range of activities to connect records with the demands for them. Intellectual needs for records are met by the procedure of information disclosure to guarantee the people’s right to know and to provide active responses to archival information needs. Thus, it is required to establish an efficient search system by unifying search tools for archives used in information disclosure and sorting out the classification systems and description items according to the archive types. The qualitative enhancement of information disclosure can be expected when there is a harmonious circulation of attributes—such as applicants, records, search tools, and information providers—for the smooth implementation of reading processes in the context of archival reference service. Therefore, the present study holds its significance in the following aspects. First, it presented a picture of pending issues and the reality of reading service processes from an internal perspective by examining the factors and characteristics that influence “reading service.”Second, it demonstrated the phenomenon of close interactions among information providers, applicant, search tools, and records in the process of requesting, searching, and providing records. Third, it proposed the need for a total integrated search tool around the pending issues of reading processes at the National Archives of Korea. Fourth, it promoted an understanding of archival information utilization at the working level among information providers. Finally, it showed major differences in the quality of information provision of “reading service” according to the “perceptions” and “attitudes” of information providers.
  • 6.

    The Status of Donghak Peasant Revolution Archive and the Archival Preliminary Study

    Jungsungmi | 2016, (50) | pp.231~271 | number of Cited : 4
    Abstract PDF
    The Donghak Peasant Revolution in 1894 was a nationwide movement from the bottom of the uprising, which opened Korean modernization. Before and after the said revolution, the map of East Asian powers changed. It was an event with very significant meaning. When the revolution occurred in 1894, the peasant revolutionaries could not escape from the yoke of the traitors who rebelled. However, as time passed, recognition of the event also changed. Since the centennial anniversary of the Donghak Peasant Revolution in 1994, concerns and interests regarding the event have increased. Studies on this revolution have also been invigorated, thus shedding new light on the incident. By focusing on the historical sources on the Donghak Peasant Revolution in this article, the current status and archive of the event is studied, its value reviewed, and its collection, classification, arrangement, and description discussed from the perspective of archival studies.
  • 7.

    A Case Study on Improvement of Records Management Reference Table by Reorganizing BRM : The case of Reorganization of Seoul’s BRM and Records Management Reference Table

    이세진 | 김화경 | 2016, (50) | pp.273~309 | number of Cited : 5
    Abstract PDF
    Unlike other government agencies, the city of Seoul experienced a three-year gap between the establishment of a function classification system and the introduction of a business management system. As a result, the city has been unable to manage the current status of the function classification system, and this impeded the establishment of standards for records management. In September 2012, the Seoul Metropolitan Government integrated the department in charge of the standard sheet for record management with the department of function classification system into a new department: “Information Disclosure Policy Division.” This new department is mainly responsible for record management and information disclosure, and taking this as an opportunity, the city government has pushed ahead with the maintenance project on BRM and Standards for Record Management (hereby “BRM maintenance project”) over the past two years, from 2013 to 2014. The study was thus conducted to introduce the case for the improvement of standards for record management through the BRM maintenance project by mainly exploring the case of Seoul. During the BRM maintenance project, Seoul established a unique methodology to minimize the gap between the operation of a business management system and the burden of the person in charge of the BRM maintenance project. Furthermore, after the introduction of the business management system, the city government developed its own processes and applied the maintenance result to the system in close cooperation with the related departments, despite the lack of precedence on the maintenance of the classification system. In addition, training for the BRM managers of the department has taken place twice —before and after the maintenance—for the successful performance of the BRM maintenance project and the stable operation of the project in the future. During the period of maintenance, newsletters were distributed to all employees in an effort to induce their active participation and increase the importance of records management. To keep the performance of the maintenance project and to systematically manage BRM in the future, the city government has mapped out several plans for improvement: to apply the “BRM classification system of each purpose” to the service of the“Seoul Open Data Plaza”; to reinforce the function for task management in the business management system; and to develop the function of a records management system for the unit tasks. As such, the researchers hope that this study would serve as a helpful reference so that the organizations-which had planned to introduce BRM or to perform the maintenance project on classification system-experience fewer trials and errors.
  • 8.

    A study on the research records appraisal system based on records schedule : Focusing on the cases in Australia and the United States

    Lee, Mi-Young | 2016, (50) | pp.311~349 | number of Cited : 3
    Abstract PDF
    This study reviewed how the appraisal process of the research records of the cases of Australia and the United States can be planed and managed. As the records schedule includes the list of core records and the appropriate disposal instructions, as well as the fact that it is a critical records management tool, the records schedule was considered for the basis of the research records appraisal system. The results of this study are as follows. First, the research records have to be appraised by research project because research is carried out into project units, and records management is effective when combined with the business practice and basic structure of the operating system. Second, the research institutions have to plan and manage one general disposal schedule and plural disposal schedules in the different research divisions. Finally, the characteristics of research style and the research record of each research institution should be recognized. Moreover, there is a need to link the research appraisal process of each research institution and the national records management system because the research records of public research institutions are public goods. Although various cases were not analyzed, this study is significant that the meaning and role of the research records schedule was reorganized. Also, a discriminatory records schedule according to the characteristics of research records was suggested.
  • 9.

    A Study on the Electronic Records Element for Full Text Opening Information Service

    Heo, Jun Seok | Hong, Deok Yong | 2016, (50) | pp.351~388 | number of Cited : 4
    Abstract PDF
    The purpose of this study was to survey the electronic records for professionals on the effectiveness of the government’s 3.0 full-text open information service (FOIS). By using Authenticity, Reliability, Integrity, and Usability as criteria, the management conditions of electronic records on InterPARES were analyzed in the public sector. Through this analysis, this study provided some suggestions on how management conditions for electronic records for the government 3.0 FOIS may be improved. A direction to ensure effective electronic records management was also suggested. Based on the literature review, a questionnaire was developed. The study results were as follows. First, Authenticity and Reliability were lower than the other criteria scores. In particular, Integrity had a higher score while Authenticity, Reliability, and Usability showed average scores. Second, there were various perspectives on electronic records management depending on the individuals’ backgrounds and no statistically significant differences were found. In particular, administrators who are in their thirties and archivists with two to four years of experience showed higher scores in the four criteria. Based on these results, this study suggested systematic improvement plans for functions and services based on the four criteria in the Korean government’s 3.0 FOIS.
  • 10.

    A Study on Local Records Management in Japan : Focusing on the Enactment of Records Management Ordinance and the Improvement of Archives

    KyoungYong, YI | 2016, (50) | pp.389~423 | number of Cited : 4
    Abstract PDF
    This paper aims at examining the local records management under the influence of the Public Archives Act established in 2009 through a case study of prefectures and large cities with prefectural level dominions in Japan. The records management in local government has been carried out on the basis of ‘the document management rule’ in administrative agencies without the public archives management law. Modification of laws and ordinances in relation with records and archives management and reorganization of archives are proceeding to realize ‘proper records management’ in local government. Even if the content and levels are varied due to the situational conditions of local governments, the unitary records management system covering ‘current and non-current’ records is being adopted through the establishment of records management ordinances. In the process, local archives are pursuing strengthening and extension of their authorities and functions on records management. In addition, it is identified that observation of the provisions of records management ordinance is reinforced with public announcement of retention schedule and operation of public records management committees. These changes in local governments reflect the thought that administrative records are the intellectual property of the public and the intent of the law that accountability for the public should be achieved through the proper records management.