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A Study on Improvements and Current Issues of Records and Archives Management in Special Project Teams at the University : focused on the J University
The Korean Journal of Archival Studies
2016,
(50), pp.97-138
Publisher : Korean Society Of Archival Studies
Research Area : Library and Information Science
Publisher : Korean Society Of Archival Studies
Research Area : Library and Information Science
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This study presents the problems in the records management of special project teams at J University. Methods for the improvement plan were also proposed in this study. To achieve these objectives, five special project teams from J University, which were supported by the Ministry of Education, were selected. To collect relevant information, twelve staff members and experts were then interviewed. The records produced by the projects should be managed as evidence of the project evaluation and transparent budget execution. Proper management can be a good material for research. However, the management of project teams is vulnerable in comparison with the records of other universities. The main reason is that although the project team produces various types of records, it has not been recognized as the Department of Processing. Another reason is that the project teams are temporary institutions and do not possess authority over the entire project process. To solve the aforementioned problems, this study proposes improvement plans in the following aspects: institutional, cognitive, administrational, and systemic. In the institutional and cognitive aspects, policy and regulation were set up. In the administrational aspect, the relation and role of each element were defined. In conclusion, the plans for building the Combined Archives System were suggested. In addition the methods on how to connect with the KORUS—which will be introduced in 2017—and the system currently being used are proposed.
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