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An Analysis of Functional Requirements for Electronic Records Management Systems : Based on the Records Management Principles Extracted from ISO 15489

  • Journal of the Korean Society for Information Management
  • Abbr : JKOSIM
  • 2004, 21(3), pp.227~250
  • DOI : 10.3743/KOSIM.2004.21.3.227
  • Publisher : 한국정보관리학회
  • Research Area : Interdisciplinary Studies > Library and Information Science
  • Received : August 26, 2004
  • Accepted : September 18, 2004
  • Published : September 30, 2004

So-Yeon Lee 1 Ja-Kyoung Kim 2

1한국여성개발원
2한국영상자료원

Accredited

ABSTRACT

In order to design effective electronic records management systems, it is viable to consider both traditional principles of records management, proven to be effective, and the characteristics of digital information. ISO 15489, an international standard for records management, is acknowledged as the most useful guidelines for this goal. The present study extracted basic principles of electronic records management from its provisions of 7 functional steps. It then compared the principles to system requirements of three system design criterion, developed by Department of Defense(U.S.A.), Public Records Office(Britain), and European Union respectively. Common requirements, included in all three criterion, were then searched in the Korean standard of developing automated systems for records centers. Finally, suggestions were made to develop a Korean standard for electronic records management system, elaborating from the core requirements of the system found by the present study.

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