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The Classification and Filing of the Official Documents of the Great Han Empire

sung-joon park 1

1경희대학교

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ABSTRACT

According to the regulations for classifying and filing the official documents from Kabo Reform to the Great Han Empire, each department sorted and filed documents, based on the lower units, that is, ‘Department’ and ‘Section’ in the hierarchy of ‘Ministry-Department-Section’(部-局-課). After the Japanese colonization, the Government-General of Joseon assigned document numbers to these document files, and reclassified documents, based on the unit of ‘Ministry’, and the number of Ministries involved in their transactions. These reclassified documents were not strictly filed in chronological order, some years were overlapped, and some documents with different characteristics were filed together under the same document name and number. Additionally, the Government-General of Joseon modified the original titles of some documents to follow its reclassification system. Although the Government-General of Joseon classified the documents based on the unit of ‘Ministry’, the original document classification system of the Great Han Empire was based on the units of ‘Department’ and ‘Section’ such as The Ministry of Finance the taxes department(司稅局) the land taxes section(地稅課) and the miscellaneous taxes section(雜稅課) or the finance department(司計局) the inspection section(監査課). In the documentation classification regulation of the Ministry of Police, the Ministry of Finance, the Ministry of Internal Affairs and Ministry of Palace Management specified the minimal unit of classification as Section. Likewise in the Great Han Empire the baseline unit of the document classification was Section. They sorted and filed the documents according to the counterpart institutions corresponding to these Departments and Sections. The sorting and filing system in the Great Han Empire based on Department and Section included the functional document classification system. As Department and Section are divided according to their business, classification by Department and Section means functional classification based on their works. Documents classified by functions corresponding to the related Department and Section were reclassified by the Government-General of Joseon based on ‘Ministry’, which made documents with different characteristics filed in the same file and some documents related to each other were dispersed into different files. Therefore, the documents of the Great Han Empire should be reclassified again, based on the unit of Department and Section.

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