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A Study on Transferring Electronic Records from Record Production System to Record Management System Using Cloud Storage

  • Journal of Korean Society of Archives and Records Management
  • Abbr : JRMASK
  • 2019, 19(2), pp.1~24
  • DOI : 10.14404/JKSARM.2019.19.2.001
  • Publisher : Korean Society of Archives and Records Management
  • Research Area : Interdisciplinary Studies > Library and Information Science > Archival Studies / Conservation
  • Published : May 31, 2019

Juyoung Kim 1,  Kim Soonhee 1

1충남대학교

Accredited

ABSTRACT

In this study, we propose a logical transfer method of records using cloud storage to solve the integrity problem of digital component, which is generated when electronic records are transferred from the electronic record production system to the record management system. This method, which produces electronic records using cloud storage from the production stage and transfers them to the archives, has the following advantages. First, as a record management method, it can be effectively applied in public institutions by utilizing cloud computing technology, which has been the trend recently. Second, unlike the existing method of copying and physically transferring electronic records, the proposed method can reduce various risk factors that may occur in the transfer of electronic records by logically transferring the storage. Third, the method can prevent errors of the digital component according to the physical transfer of the electronic record; hence, the integrity of the electronic record can be guaranteed. Fourth, administrative power and cost that are wasted because of the electronic transfer of electronic records can be reduced.

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