2022, Vol., No.71

The Korean Journal of Archival Studies 2023 KCI Impact Factor : 0.98

pISSN : 1229-7941 / eISSN : 2671-7891
https://journal.kci.go.kr/ksas

This study explored recent discussions, experiments, and case studies related to the appraisal of digital records, which was focused on datasets and websites. Based on this, it proposed what issues should be addressed for developing appraisal policies. To this end, it categorized appraisal criteria that can be applied to digital records, examined the arguments that in the digital environment total retention is necessary in the era of big data, and that selective retention is still necessary, based on the literature review. Subsequently, after analyzing case studies conducted on datasets and websites, the study dealt with what discussions should be made in terms of targets, tools, objectives of appraisal, and roles/responsibilities which used to develop appraisal policy. This study addressed the following questions to reveal current debates and challenges; First, what appraisal criteria can be applied to digital records in general; second, is the appraisal activities still necessary in the era of digital environment and big data; third, what are the results that case studies produced for the appraisal of digital records; fourth, what changes are expected in the future regarding the appraisal. Based on these questions, it tried to reveal the main issues necessary to develop the appraisal policies that can be applied to various types of digital records created in the public domain.

This study suggests the necessity and domestic application plan a national authority database that promotes an integrated access, richer search, and understanding of historical information sources and archival resources distributed among cultural heritage institutions through the “Social Networks and Archive Context” project case. As the SNAC project was transformed into an international cooperative organization led by NARA, it was possible to secure a sustainable operating system and realize cooperative authority control. In addition, SNAC authority records have the characteristics of providing richer contextual information about life and history and social and intellectual network information compared to libraries. Through case analysis, First, like SNAC, a cooperative body led by the National Archives and having joint ownership of the National Library of Korea should lead the development and expand the scope of participating institutions. Second, in the cooperative method, take a structure in which divisions are made for each field with special strengths, but the main decision-making is made through the administrative team in which the two organizations participate. Third, development of scalable open source software that can collect technical information in various formats when constructing authority data, designing with the structure and elements of archival authority records, designing functions to control the quality of authority records, and building user-friendly interfaces and the need for a platform design reflecting content elements.

This article aims to ⑴ come up with a new way of the classification by analysing 2,475 of the documents in the Archives of the National Debt Redemption Movement(NDRM) recently registered as the Memory of the World; ⑵ make a proposal of their rules for archival description with reference to ISAD(G) 2ND EDITION, ISSAR, and NAK. This leads to the suggestion of necessity to make archivistically the rules for archival description of archives in the Memory of the World and manage them on the rules, in view of the recent trend of increasing the number of the records registered as the Memory of the World and adding the records even after their registration. The archives of NDRM is an artificial collection. It can be said that the classification of manuscript collection on the basis of the preparation subject according to Schellenberg’s principle of the provenance is the most systematic. On the foundation of it, the suggestions of various classifications by activities, times, sorts of records, medias, topics, etc. would permit to search and interpret the archives in the Memory of the World with more efficiency.