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Selection Strategy for the File Format of Official Documents in a Cloud Environment

  • The Korean Journal of Archival Studies
  • 2020, (66), pp.5-35
  • Publisher : Korean Society Of Archival Studies
  • Research Area : Interdisciplinary Studies > Library and Information Science
  • Received : September 30, 2020
  • Accepted : October 13, 2020
  • Published : October 31, 2020

YIM JIN HEE 1

1명지대학교

Accredited

ABSTRACT

In the digital age, the most basic unit of records management is a document file. Depending on whether each document file is produced in an open standard format or an exclusive proprietary format, there is a cost difference in the process of use and long-term preservation. As government agencies moved to cloud-based business management systems, web-based document editing software was newly adopted. They had the opportunity to select a new file format for web-based document editing software. This paper deals with strategies to maximize the advantages of open standard formats while considering the legacy public document production practices. It introduces ISO/IEC 26300:2006 ODF, ISO/IEC 29500:2008 OOXML, KS X 6101 OWPML, etc. as open standard formats, and looks at considerations when choosing a format and web-based document editing software. In addition, it proposes a strategy to maintain the format of document files shared in cloud storage as an open standard format.

Citation status

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