2005, Vol.16, No.2

Journal of the Korean Biblia Society for Library and Information Science 2023 KCI Impact Factor : 0.82

pISSN : 1229-2435 / eISSN : 2799-4767
https://journal.kci.go.kr/kbiblia

This study reviews various kinds of records filing systems, which function as a basic fundamental to effective records management. The purposes, methods and characteristics of Alphabetic, geographic, numeric, subject, and combined filing systems are examined. The alphabetic filing method uses letters of the alphabet to determine the order of names of people and companies. In subject filing the subjects are filed in alphabetic order. In numeric filing, numbers representing names or subjects are used. When records are requested by place or location rather than by individual or business name, geographic filing is advantageous.

Collaboration between libraries and archives would be an effective and efficient strategy for them to accomplish their mission to make useful information accessible for current users and to preserve valuable documentary heritage for future users. This paper indicated differences in their organizational culture and some technical problems as obstacles to collaboration. Nine cases of collaboration and cooperation between libraries and archives in some foreign countries were introduced. This paper analysed strength and weakness for Korean libraries and archives when they explore ways to go into partnership. Based on the analysis, it suggested to develop the communication channels between libraries and archives; to further the education of competent professionals; to establish necessary standards, to get legal and financial support from the central and local authorities.

Traditional paper records have to be preserved in the original form to ensure the authenticity. On the other hand, electronic records have to be continuously changed in content itself or metadata to be preserved in long-term period, so the proof of the legality of each change made so far and the proof of the protection against all the illegal changes are the essential. to ensure these requirements, We need some functions including the authentication of original captured records, the protection of records against the loss or forgery, the authentication of preserved records, and the treatment of authentication-failed records. This paper explains the fragility of authenticity for electronic records, identifies the functions needed, suggests the implementation idea, and describes the overall management polity for electronic records to ensure the authenticity.